Claims Management Software for Optometry: RevClear Streamlines Submissions, Denials, and ERAs

^{Updated Feb 11, 2026.}

Claims management gets messy when your team has to jump between systems to submit claims, check status, chase rejections, and track remits. The result is slower follow-up, more rework, and preventable delays in getting paid.

In this guide, we break down what claims management software should do for an optometry practice (batch submissions, real-time claim status, denial workflows, ERA access, and attachments), and how RevClear supports these workflows within RevolutionEHR.

Key takeaways:

• Claims management software should speed up submission, improve visibility, and reduce denial rework.
• The biggest wins come from real-time status, fast rejection fixes, and accurate attachments.
• ERA access and automated posting help reconcile faster and keep A/R cleaner.
• If statements are manual today, integrated statement processing can free up staff time.

RevClear: Claim Management Software Made Easy

RevClear is a solution available from within RevolutionEHR that helps you streamline claims, review claims status and rejections, automate statement processing, and reduce denials.

Here’s how RevClear can simplify your billing process.

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Who RevClear Is for

RevClear is a fit for practices that submit insurance claims regularly and want fewer handoffs between systems. It’s especially beneficial if you’re managing rejections, resubmissions, ERAs, or statement workflows with too many manual steps today.

What to Look for in Electronic Claims Management

• Batch claim submission (without exporting/importing files)
• Real-time status visibility (submitted, accepted, rejected, paid)
• A clear rejection workflow (what failed, why, and how to fix it)
• Fast resubmission after edits

With RevClear, you can upload and send claims in bulk directly to the payer, all from one place, increasing processing speed and your practice’s overall efficiency. You will then be able to track the status of all your claims in real time.

With electronic claim management from RevClear, you can:

• Submit claims in batches from one place
• Track claim status in real time
• Identify rejections quickly and take action faster
• Reduce manual logins and duplicate data entry

Common reasons claims get rejected (and what to fix first):

• Patient eligibility or member ID issues
• Demographics mismatches (name, DOB)
• Missing or incorrect payer details
• Coding/modifier issues
• Missing documentation or required attachments

Best practice: Fix the root cause in your workflow so the same rejection doesn’t repeat.

Integrated Statement Management

Patient statements become a bottleneck when balances, payments, and follow-ups require manual steps. Integrated statement management helps practices reliably send statements, reduce staff time spent processing, and keep patient balances up to date without constant back-and-forth.

With RevClear, you can add statement management to your subscription to automate your statement processing. Your practice can have statements sent directly to the clearinghouse via mail or email.

You will also be able to access claim denials from within RevolutionEHR, make changes, and resubmit. RevClear eliminates the need to log in to the clearinghouse.

Best of all, when a payment is made, RevClear will automatically post it to the patient’s account and update their balance. You don’t have to worry about manually processing payments.

With RevClear’s integrated statement management tool, you get:

• Easier patient statement processing
• Customized batch statements to mail to patients

ERA Access and Claim Attachments

When you’re trying to get paid for a claim, the last thing you want is another delay. But if you don’t have all the necessary documentation, that’s exactly what will happen. With RevClear, you can upload attachments directly to the patient’s account so you have everything you need when it’s time to submit the claim.

Attachment checklist (submit the first time):

• Referral or authorization (if required)
• Clinical documentation supporting medical necessity (when applicable)
• Any payer-required forms
• Clear notes that match the billed service

If you ever need to review a claim, you can easily access the electronic remittance advice (ERA) from within your EHR. By enabling communication between you and the insurance carrier, you won’t be calling repeatedly or waiting on responses. You will have all the information you need right at your fingertips to make billing and collections simpler.

How to measure improvement after you streamline claims:

• Fewer rejected claims week over week
• Faster time-to-resubmission for rejections
• Faster posting and reconciliation with ERAs
• Lower days in A/R and fewer aged balances

Get Paid Faster with RevClear

If you want to reduce claim rework, speed up rejection follow-up, and keep ERAs and attachments connected to the right claims, RevClear can help streamline the workflow inside RevolutionEHR.

Book a demo to walk through your current claims process and see where you can remove manual steps.