6 Ways To Practice Your Way With RevolutionEHR


  • RevolutionEHR is optometry practice management software designed by optometrists to help other practitioners efficiently run their practices.
  • RevolutionEHR offers plenty of customizable features to maximize your practice’s efficiency.
  • RevolutionEHR allows you to spend more time with your patients and streamline your practice’s workflow with its all-in-one, easy-to-use platform.

If you spend hours each week fitting the way you work into a one-size-fits-all practice management solution, it may be time to switch to a new practice management platform — one that lets you customize your most-used features to fit the way you practice.

Implementing a cloud-based optometry practice management software like RevolutionEHR can help you automate these processes so you can spend more time with your patients and streamline your practice workflow.

Your Practice Needs an Efficient Optometry EHR

Efficient optometry practice management software is vital to running a successful practice. An outdated optometry EHR can slow your practice’s workflow, causing issues  like reporting errors, inability to document patient encounters thoroughly, and redundant testing and data entry.

Inefficient EHR can negatively affect patient communication and create stress for you and your staff when writing correspondence or setting up patient visits and provider schedules. It can also make it challenging for you to meet new requirements regarding patient access to health records, especially if you use an offline or locally based software system.

Cloud-based software like RevolutionEHR helps you maximize efficiency with centralized storage, automated functioning, and customizable features. It keeps you updated with patient record access requirements and simplifies reporting for insurance and regulatory purposes.

When choosing an optometry EHR, customization is key to keeping your practice on track and operating your own way. Look for a practice management system designed for optometrists, one that offers practical, eyecare-centered templates that you can change to fit your practice’s size, your patient demographic, and the services you offer.

eye exam

Maximize Efficiency With RevolutionEHR

RevolutionEHR allows optometrists to customize several features that boost efficiency. Here are six ways you can customize RevolutionEHR to practice your way.

1. Exam Encounters

RevolutionEHR’s cloud-based software allows optometrists to perform exam encounters with maximum efficiency. You can fully customize RevolutionEHR with any exam and order of operation.

You can also minimize redundant exam encounter tasks by using the system’s built-in templates to create customized documents, from SOAP notes to patent communication.

The static encounter buttons at the top of each patient encounter file allow optometrists to streamline the exam encounter process. These encounter buttons enable practitioners to:

  • Access each patient’s current and past diagnoses
  • Pull up patient interview information
  • Record exam notes
  • Add checkout tasks
  • Generate a communication template that they can send to the patient or another healthcare provider
  • Download a printable clinical summary of the exam
  • View a summary of the encounter

After each encounter, optometrists can easily create a check-out task that they can assign and send to the appropriate employee.

RevolutionEHR also allows optometrists to view each patient’s complete history, including appointment no-shows and reschedules.

2. Test Findings

RevolutionEHR uses cloud-based software that allows optometrists to easily call upon a patient’s historical exam data and previous test results to completely understand each client’s unique situation. With RevolutionEHR, you can easily view results for important optometrical tests such as:

  • Vision and visual field screenings
  • Intraocular eye pressure tests
  • Cataracts screenings
  • Topography scans
  • Optical coherence tomography (OCT)
  • Fluorescein angiography (FA)

With easy access to a patient’s history, optometrists can immediately see what treatments and assessments have been given, what has worked and what hasn’t, and any problems that have occurred with treatment in the past. This valuable information allows optometrists to make an informed decision about how to proceed with treatment.

RevolutionEHR also has a built-in test editor that allows you to customize the look, content, and tab order for encounter tests you perform. With our test editor, you can access our encounter test library and use a dropdown feature, numbers, check box, and comments box. These can be set to a default or changed as needed to maximize efficiency in your practice.

3. CPT Triggers

RevolutionEHR’s advanced autocoding system generates custom CPT codes based on the time the optometrist spends on the patient and any medical decisions made during the encounter. These autocodes provide a reference point to assist with coding. An optometrist can ultimately select the code they feel suits a patient’s needs best.

Optometrists can generate autocodes using the encounter timer or by providing medical decision-making info. The encounter timer allows practitioners to track their time with a patient. Users can stop and start this timer as needed during the encounter.

Optometrists can also manually adjust the timer to include time spent on a patient’s case outside the encounter itself or to correct for human error.

In the assessment and planning section, optometrists can choose the options they want to consider in their medical decision making. Practitioners can use the drop-down menu to manually select the appropriate option from each category to generate an auto CPT code.

The coding section will automatically generate one final CPT based on the results of the encounter time and another based on your manual decision making. The optometrist can select the CPT code that best fits their needs.

Once the optometrist determines the final CPT code, they can virtually sign and print the encounter. Practitioners can customize what appears on this print-out on the admin gears practice preferences page and elect to include or not include the time spent and other MDM specifics.

Autocoding tools can offer informed CPT code suggestions, but ultimately the optometrist can select whatever code seems best in their professional opinion.

RevolutionEHR also allows users to create service triggers that streamline the coding process. Optometrists can designate that specific service codes should automatically be added to the coding screen based on data input from a particular test.

typing on a laptop

4. Care Plans and Protocols

As an optometrist it’s important to provide quality care to your patients. During a patient encounter, you develop a care plan and protocols to treat them for vision and eye health issues. Your care plans direct patient treatment, whether that means following up to see how their contacts or glasses are performing or having them undergo subsequent testing to check for the progression of cataracts.

With RevolutionEHR, you can streamline care plans and protocols to boost efficiency and provide better care. You can access the care plan library and choose from several templates to input care plan notes through our software. You can customize these templates to your practice or individual patients.

You can also see your care plan history for each patient. This allows you to judge whether a treatment was effective or if the patient’s eye health is improving or worsening. With our customizable templates, you can quickly and easily choose care plan items to add or delete so you can complete detailed care notes in minutes.

5. Letters and Templates

Communicating with your patients and other providers is vital to running a comprehensive eyecare practice. However, designing and writing correspondence is time consuming and can feel repetitive for you and your staff.

RevolutionEHR offers you pre-configured templates for communicating with patients and providers regarding patient encounters, explanation of benefits (EOB), billing, and marketing. Our templates have easy-to-use data merge fields that allow you to pull data from specific patients or encounters to send to your intended recipient.

These templates save you time creating your own documents, saving them to a desktop folder, and accessing them each time you need them. Instead, with RevolutionEHR, you can access your letter template through our all-in-one cloud-based platform.

You can edit your templates, create new forms, and add your logo, so your correspondences match your brand and level of professionalism with minimal effort or cost. With ancillary service RevConnect, you can send customized messages and email campaigns to bolster your relationships with your patients.

Our campaigns provide you with customizable email templates you can use to notify patients of protocol changes to your practice. You can also use these customizable email templates to reach out to patients who have fallen behind on their appointments or as part of a marketing strategy. For example, you can customize your email campaign and mailing list to share the following information with your patients:

  • Changes to office hours or services, like adding virtual eye care
  • New arrivals in eyeglass frames
  • Special deals on contacts, eyeglasses, or services
  • Education information related to eye care
  • Promotional deals for referring friends or family

Without a tool like RevolutionEHR, you might spend hours creating different documents for each of these campaigns. With RevolutionEHR, you can choose templates from a dropdown menu and customize them with your practice’s information and logo for an efficient way to teach patients about your eyecare practice.

6. Reports

Inefficient optometric reporting can cause serious issues for your practice. If you participate in the Merit-Based Incentive Payment System (MIPS), you must follow several reporting requirements that can be challenging to keep up with on your own.

For example, the 2021 MIPS Reporting Guidebook provided by the American Optometric Association (AOA) outlines reporting factors such as quality, promoting interoperability (PI), improvement activities (IA), and cost. To avoid penalties, you must report on quality for at least 70% of your patients, and you must report 90 or more days for PI factors.

With RevolutionEHR, you can access customizable, HIPAA-compliant tools that help you streamline reporting. Our software automatically syncs encounter notes with CPT codes, making it easy to pull up reports that meet reporting requirements.

With ancillary tool RevAspire, you can work with a team of quality reporting experts who can help you with score optimization and data submission, which will help prepare you in the event of a CMS audit.

RevolutionEHR’s customizable reporting tools also help you manage your practice efficiently. To assess workflow and efficiency, you can easily pull reports from multiple practice areas, such as schedules, revenue, or inventory.

You can generate reports for one or multiple practice locations so you know how your practice is performing and where there’s room for improvement. Customizing reports can help you improve purchases, patient flow, and scheduling, saving time and money while providing top-quality patient care.

RevolutionEHR: Created for Optometrists by Optometrists

RevolutionEHR is an all-in-one optometry practice management software that offers automated and customizable features to simplify your administrative workload and elevate your practice.

Born out of the need for a practical, effective solution to multi-location practice management software, RevolutionEHR was launched in 2007 by Scott Jens, OD, FAAO. Jens struggled with using multiple systems, including different platforms for EHR, billing, ordering, and scheduling, which slowed down his workflow and required hours of attention each week.

Jens worked with developers to build a cloud-based eyecare platform that integrated EHR and practice management in one solution. Unlike other software, Jens’ creation used an EHR as its base, ensuring that all other features seamlessly integrate with patients’ electronic health records.

RevolutionEHR also focuses on offering excellent customer support with representatives who have a background in eyecare. The support team at RevolutionEHR understands the challenges facing optometrists and how efficiency can dramatically improve patient care.

Practice Your Way With Optometry Practice Management Software From RevolutionEHR

With cloud-based optometry practice management software from RevolutionEHR, you can practice eyecare your way. With customizable templates, you can streamline patient examinations and associated documentation tasks.

Our CPT trigger functions let you simplify insurance coding throughout the patient visit. RevolutionEHR’s care plan and protocol template features allow you to access your patients’ test histories to provide appropriate, effective treatment.

RevolutionEHR’s customizable reports help you stay compliant with MIPS and gain insights to help you manage your practice effectively. Our letter templates let you communicate with patients and providers through customized emails and letters that set your practice apart and save time on creating a new document for each correspondence.

Discover how RevolutionEHR gives you the freedom to focus on growing your practice and caring for your patients with automated and customizable features.

Schedule a demo with one of our customer support representatives today.

a new vision for your optometry practice