Manage Optical Orders More Efficiently With RevolutionEHR


  • RevolutionEHR is an all-in-one solution for inventory management and optical ordering and tracking.
  • RevolutionEHR gives you the ability to manage frame inventory with real-time reporting and data flow to patient charts.
  • SmartFlow for Sight, included with your RevolutionEHR subscription, lets you order from partnering vendors, check status updates, and track orders directly from your EHR.
  • When you integrate ordering and payments with RevPayments, the entire process — from ordering to patient payment — is fast, efficient, and seamless.

Managing your optical inventory and ordering system in-house is more difficult than many people realize. Not only do you have to manage your practice and your patients, but you also have to manage a store. In a busy practice, this can be difficult to keep up with.

One of the best ways to manage your optical orders is to use integrated solutions from RevolutionEHR. RevolutionEHR offers inventory management tools to help keep track of frame inventory. Also included with RevolutionEHR is SmartFlow for Sight. With SmartFlow, you can place contact lens orders directly with participating vendors, get real-time status updates, and track shipments, all from within your EHR.

Inventory Reporting Features

laptop displaying charts and graphs

As your patients purchase their favorite frames, RevolutionEHR helps you manage your best sellers so you can organize your frame board accordingly. You can produce sales reports to learn which frames rarely turn over so you can remove them from your frame board and make room for new, more popular styles.

An aging report will tell you how long inventory has been displayed before it sells and make sure that you’re not holding onto frames that are no longer in style or that sit too long before they sell. This helps manage the inventory you keep on hand for every style.

With RevolutionEHR, you can also create cost and transfer reports as well as custom reports according to your practice needs.

Efficient, Error-Free Ordering

Data entry can consume your staff’s time and lead to errors. With RevolutionEHR, when a patient chooses their new frames, your staff can simply scan the barcode. The information will automatically populate into the patient’s invoice.

Once you generate the patient’s invoice, RevolutionEHR automatically removes that item from your inventory so you don’t have to worry about over-ordering or selling a frame that’s no longer in stock.

For every order you create, RevolutionEHR can produce a packing slip with all the information your lab needs to fill that order. This includes the patient’s prescription, lens and frame details, and any special instructions.

Efficient Ordering with SmartFlow

Your RevolutionEHR subscription includes SmartFlow for Sight, a contact lens ordering system that integrates directly with partnering vendors, including ABB Optical, OOGP, WVA, and others.

With SmartFlow, you can place orders with your vendors from within your EHR, seamlessly. If requested, the partnering lab will then send the product directly to the patient.

SmartFlow offers your practice unparalleled speed and efficiency while eliminating double order entry. Best of all, SmartFlow is free for RevolutionEHR customers.

Integrated Payments

making a payment using a phone

If you’re not using integrated payments, you’re likely wasting time and money. When you use RevPayments, you can place orders and process payments all in one place.

RevPayments is a PCI-compliant system that lets you process payments directly through your RevolutionEHR. You can accept all major credit cards, debit cards, and HSA/FSA cards. Your patients can also choose to pay with Google Pay or Apple Pay.

Final Thoughts

holding glasses in front of eye test

With RevolutionEHR, optical inventory and sales are easy and efficient. With RevPayments and SmartFlow for Sight, you have everything you need to manage your frame inventory, place orders, and keep track of shipments with an all-in-one solution — you never have to leave your EHR.

Book a demo to find out how RevolutionEHR gives you the freedom to focus on what’s most important — giving your patients the quality care they deserve.

a new vision for your optometry practice